Invoices

In the Invoices section, you manage all invoices for your Corporate Shop. You can view invoices, download them as PDFs, and track their payment status.

Invoice Overview

The overview shows all invoices sorted by date:

• Invoice Number - Unique reference
• Date - Invoice issue date
• Customer - Name of the invoice recipient
• Amount - Total invoice amount incl. VAT
• Status - Payment status (open, paid, overdue)

Search and Filters

• Free Text Search - Search by invoice number, customer name, or email
• Status Filter - Show only open, paid, or overdue invoices
• Date Filter - Invoices from a specific period

Invoice Details

Click on an invoice to open the detailed view:

Header Data

• Invoice Number and Date
• Order Reference - Linked order number
• Payment Status - Current status
• Payment Method - How the customer paid

Line Items

All invoiced items with:

• Product name and variant
• Quantity and unit price
• Finishing costs (if applicable)
• Line total

Totals Block

• Subtotal
• Shipping costs
• Discounts / Vouchers
• VAT (broken down by rates)
• Total Amount

Addresses

• Customer's billing address
• Shipping address (if different)

Actions

Download PDF

Click on Download PDF to save the invoice as a printable PDF. The PDF contains all relevant invoice information and can be sent directly to the customer or archived for accounting.

Change Payment Status

For manual payment methods (e.g., bank transfer), you can manually update the payment status:

1. Open the invoice details
2. Change the status to Paid
3. Save the change

For payments via Stripe or PayPal, the status is updated automatically.

Create Credit Note

If you need to refund an invoice fully or partially:

1. Open the affected invoice
2. Click on Create Credit Note
3. Select the items and amounts to be refunded
4. Confirm the credit note

The credit note is created as a separate document and can also be downloaded as a PDF.

Payment Processing

Online Payments (Stripe, PayPal)

For online payments, the entire process is handled automatically:

1. Customer selects payment method in checkout
2. Payment is processed via the payment service provider
3. On success: Invoice is automatically set to paid
4. On error: Invoice remains open, customer is informed

Manual Payments (Bank Transfer, Cash Payment)

For manual payments:

1. Invoice is created with status open
2. Customer transfers the amount or pays in cash
3. You check for payment receipt
4. You manually set the status to paid

Invoice Settings

Under the Shop Settings, you can define:

• Individual Invoices - Whether individual invoices are created for each customer
• Automatic Sending - Whether invoices are automatically sent via email

See also

• Order Overview - All orders
• Order Details - View individual order
• Financial Reports - Financial analyses